Lean Office/Administration Kaizen
and Workshop
This Lean manufacturing kaizen/workshop is available to your company as custom or on-site training. Call 402-564-0105 to determine times, dates, and location to fit your schedule.
LEARN WASTE REDUCTION
Lean enterprise office administration identifies and eliminates unnecessary steps in paper work and information flow. Sometimes weeks can be trimmed from document processing time. In this new workshop, you can learn how to apply these Lean enterprise techniques to streamline your office process and achieve pretty dramatic savings! (see sidebar)
HANDS-ON TRAINING
In our nationally-developed Lean enterprise workshops led by experienced NIST/MEP certified facilitators, you will get hands-on training in Lean Office principles and their practical application. You will:
- Explore the benefits of a Lean office in comparison to a traditional office.
- Learn about the “Eight Wastes” and how to minimize or eliminate them using Lean techniques.
- Identify non-value-added actions and learn how to eliminate them from the flow.
- Discover how Lean positively affects quality, cost, delivery and service targets.
LEAN SIMULATION
The Lean office workshop and kaizen is a mix of classroom lecture with hands-on exercise. After learning how to identify wastes in class, students will then use Lean tools in a simulation setting to streamline and improve a real-life traditional paperwork flow.
STUDENT COMMENTS
“I found that the pictorial representation of the office value stream was a critical key to affect change ... that there are differences in what you think you are doing to what actually occurs in the process.” Jen “The exercises that were taught really helped to open up my eyes to see the possibilities for change.” Jackie |
A Systematic Approach Exercise Outline
- Management and team select strategic Value Streams for focus
- Create Current State Map
- Create Future State Map
- Identify (kaizen bursts), quantify (goal document) and prioritize opportunities
- Create team charters to implement target opportunities
- Create work plans. Track key measures
- Implementation and project reviews (basic project management)
- Audit and stabilize changes
- Closure (celebrate successes)
For more information, call 402-564-0105.
^ |
EXAMPLES OF REPORTED SAVINGS USING LEAN TOOLS
PAYROLL
Reduce non-value added steps by 50%; Reduce 15 forms to one;
Reduced signatures or approvals by 25%
RECRUITING
Cycle time from 14 days to 48 hours; 50% reduction of paper resumes
PROPOSAL GENERATION
Reduced from 30.6 days to 7 days
ENGINEERING ORDER RELEASE
Cycle time from 76 days to 4 days; Total queue time from days to 60 minutes
FINANCIAL REPORTING
Reduced from 13 weeks to 3 weeks
EXPORT LICENSING
56 steps to 21 steps; 52 handoffs to 5 handoffs; Cycle time from 60 days to 30 days; from 50% first pass yield to more than 90%
Source: LAISource: LAI |
|
